📊 Use the 80/20 Rule
The 80/20 rule is to pay attention to the 20% of the work that brings in 80% of the profit. This Pareto principle makes the activities with the highest value the ones that get prioritized and thus the impact is maximized.
✅ Create Daily Task Lists
Every morning make prioritized lists with three to five most important tasks. This gives a framework, clears the mind, and helps to concentrate on what is really important.
⏰ Schedule Buffer Time
Put in 15-20% of extra time between tasks in case there are delays that are not planned for. Time buffers lower stress levels, keep the schedule from falling apart, and allow for the interruptions that are inevitable without throwing plans off course.
🔄 Batch Similar Tasks
Put together tasks that are somewhat related such as emails, calls, or running errands. Batching helps by minimizing the switching between different contexts, thereby increasing the overall efficiency and reducing the mental load throughout the day.
🤝 Delegate When Possible
Give the responsibility for the tasks to others who can perform them well. Dividing the work gives time to the less important tasks, trains the team up skills-wise, and it also prevents burnout through overwork.
📈 Review and Reflect Weekly
Every week look back and analyze what you have achieved, what were the challenges and how you have used your time. The practice of weekly reflection helps to spot the trends, supports and steers the process of ongoing improvements, and ensures that one stays on track with the long-term goals.