⏱️ Time-Boxed Discussions
Dedicate a Pomodoro (for instance, 25 minutes) to every agenda item or discussion subject in order to maintain the meetings' concentration and effectiveness.
☕ Short Breaks for Reflection
Take a 5-minute break to digest the discussions, note action items, or have a little refresh before the next topic after each Pomodoro.
🎯 Clear Task Assignment
Every Pomodoro should come with specific assignments or decisions that will not only rule out multitasking but also keep everyone informed about the target.
📊 Tracking Progress
With a shared board or notes, track the discussions that have been covered and what is still left to be done, thus providing accountability and boosting productivity.
⚙️ Flexible Adjustments
If the discussion is demanding more depth, you can increase the Pomodoros to 40–50 minutes, but you have to keep the breaks for attention maintenance.
🌿 Promotes Engagement
The structured sessions attract the participation of all the attendees and limit the off-topic discussions, thus, rendering the meeting more productive.